Termination Letter Format Download

Termination letters are essential documents in professional settings, ensuring clear communication between employers and employees when ending an employment relationship. Whether due to performance issues, company restructuring, or misconduct, a well-structured termination letter helps maintain professionalism and compliance with labor laws.

What is a Termination Letter?

A termination letter is a formal notice informing an employee that their employment contract is ending. It includes the reasons for termination, final settlement details, and any next steps regarding benefits, return of company property, and clearance procedures.

Key Components of a Termination Letter

Employee Information – Name, position, and employment details.
Termination Date – The last working day of the employee.
Reason for Termination – A brief but clear explanation.
Final Settlements – Information about salary, benefits, and dues.
Company Property Return – Instructions for returning company assets.
Next Steps – Information on exit formalities and support, if applicable.

Termination Letter Format – Free Download

To make the process easier, we have provided a free, downloadable termination letter format that you can customize based on your company’s requirements.

Sample 01. Termination Due to Poor Performance

Date: 01.01.2025

Dear [Employee’s Name],

Subject: Termination of Employment Due to Poor Performance

We regret to inform you that after several performance reviews, your employment with [Company Name] will be terminated effective [date]. Despite our efforts to provide additional training and support, your performance has not met the required standards.

Your final paycheck, including any remaining benefits, will be processed and provided to you on [date]. Please return all company property by [date].

We wish you the best in your future endeavors.

Sincerely,
[Your Name]
[Your Position]

Sample 02. Termination Due to Misconduct

Date: 01.01.2025

Dear [Employee’s Name],

Subject: Termination of Employment Due to Misconduct

We have thoroughly investigated the recent incidents involving breaches of company policies. Based on our findings, your actions have violated [specific policy], which is unacceptable. Therefore, your employment with [Company Name] is terminated effective immediately.

Please arrange to return all company property and settle any pending matters by [date]. Your final paycheck will be processed accordingly.

Sincerely,
[Your Name]
[Your Position]

Sample 03. Termination Due to Redundancy

Date: 01.01.2025

Dear [Employee’s Name],

Subject: Employment Termination Due to Redundancy

After a thorough review of our operations, we regret to inform you that your position at [Company Name] is being made redundant due to [reason, e.g., organizational restructuring]. As a result, your employment will end on [date].

You are entitled to severance pay and other benefits as per company policy. Please contact HR for further details and support during this transition.

We deeply appreciate your contributions to the company.

Sincerely,
[Your Name]
[Your Position]

আরও দেখতে পারেন

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Policy No – 18. Pest Control Policy

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Sample 04. Termination During Probation

Date: 01.01.2025

Dear [Employee’s Name],

Subject: Employment Termination During Probation Period

As discussed during your probation review, your performance and alignment with the role’s requirements have not met our expectations. Unfortunately, we must terminate your employment with [Company Name], effective [date].

Please ensure that all company property is returned by [date]. Your final paycheck will be processed accordingly.

We wish you success in your future endeavors.

Sincerely,
[Your Name]
[Your Position]

Sample 05. Termination Due to Expiration of Contract

Date: 01.01.2025

Dear [Employee’s Name],

Subject: End of Contract Employment

As per the terms of your contract, your employment with [Company Name] will conclude on [date]. We thank you for your dedication and the efforts you have contributed during your tenure.

Please coordinate with HR for the handover process and the final settlement. We wish you the best in your future career.

Sincerely,
[Your Name]
[Your Position]

1.

প্রিয় [কর্মীর নাম],

বিষয়: কর্মদক্ষতার অভাবে চাকরিচ্যুতি

দুঃখের সঙ্গে জানানো যাচ্ছে যে, একাধিক কর্মদক্ষতা পর্যালোচনার পর, আপনাকে [কোম্পানির নাম]-এর সাথে আপনার কর্মস্থল [তারিখ] থেকে বন্ধ করার সিদ্ধান্ত নেওয়া হয়েছে। অতিরিক্ত প্রশিক্ষণ ও সহায়তা দেওয়া সত্ত্বেও, আপনার কর্মক্ষমতা প্রত্যাশিত মান অর্জন করতে পারেনি।

আপনার চূড়ান্ত বেতন এবং অবশিষ্ট সুবিধাগুলি [তারিখ]-এ প্রদান করা হবে। অনুগ্রহ করে [তারিখ]-এর মধ্যে কোম্পানির সমস্ত সম্পত্তি ফিরিয়ে দিন।

আপনার ভবিষ্যৎ জীবনের জন্য শুভ কামনা রইল।

বিনীত,
[আপনার নাম]
[আপনার পদ]

A professionally written termination letter ensures clarity and minimizes misunderstandings. Download our free template and modify it as needed to maintain legal compliance and professionalism in your workplace.

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