Amfori BSCI Audit Checklist – 2022

Performance Area -01

1. Auditee’s business license.
2. Job descriptions (particularly of those positions directly related to the implementation of amfori BSCI Code of Conduct).
3. Production capacity planning documentary evidence.
4. Records on the amfori BSCI Code of Conduct and Terms of Implementation distribution and signature of significant business partners or members. This may also include farms.
5. Evidence of business partners’ social performance (e.g. quarterly reports, audit reports, valid certificates).
6. Qualifications of the person in charge of implementing amfori BSCI Code of Conduct.
7. Documented policies and procedures to implement amfori BSCI Code of Conduct
8. Producer Organization list of members.

Performance Area -02

1. Documentary evidence of the workers representative election.
2. Documentary evidence of regularly scheduled workers meetings.
3. Records of agreements with workers representatives.
4. Employment contracts including those related to security personnel, cleaning and other services, particularly recruiting agencies or brokers if relevant.
5. Job descriptions in which the implementation of amfori BSCI Code of Conduct is included.
6. Working rules.
7. Evidence of a training calendar for workers and management.
8. Documentary evidence of training given to workers, management and human resources (e.g. list of attendees with signatures).
9. Documentary evidence of trainer competence.
10. Documentary evidence of grievances lodged/investigated (e.g. amfori BSCI Template 8: Grievance Mechanism Tracker filled in

Performance Area -03

1. Documentary evidence of the workers representative election.
2. Collective Bargaining Agreement (if applicable).
3. Minutes or documents of meetings that led to the collective bargaining agreement (if applicable).
4. Recruitment and dismissal procedures and records.

Performance Area -04

1. Documentary evidence on disciplinary procedures.
2. Documentary evidence on disciplinary cases and the measures taken.
3. Documentary evidence of workers’ performance assessments and procedures.
4. Work contracts or agreements, including with recruitment agencies.
5. Documentary evidence of grievances lodged/investigated (e.g. amfori BSCI Template 8: Grievance Mechanism Tracker filled in).

Performance Area -05

1. Documentary evidence of legal deductions for goods and services.
2. Documentation on legal minimum wages relevant for the sector.
3. Documented collective bargaining agreement.
4. Pay slips for workers and documentary evidence of payments.
5. Fair remuneration quick-scan completed (amfori BSCI Template 5: Fair Remuneration Quick Scan).
6. Auditee’s contracts with labour subcontractors and service providers including recruiting agencies or labour brokers.
7. Work contracts or agreements, including those held by workers with labour subcontractors and service providers.
8. Personnel data files for all workers (including seasonal workers).
9. Documentary evidence of additional benefits (commercial insurance if applicable).
10. Documentary evidence of updated contributions to social insurance funds.
11. Lists of wage ranges and calculations including for piece rate workers.

Performance Area -06

1. Documented working rules.
2. Pay slips for workers and documentary evidence of payments.
3. Documentary evidence of the legal permanent exception covering the auditee’s industry.
4. Working time records.
5. Documented overtime procedure including agreements with workers.
6. Documented records of accidents.

Performance Area -07

Certificates and contracts:

1. Valid inspection and insurance for machinery and vehicles.
2. Purchase invoices of the PPE bought by the auditee.
3. Valid business license and all necessary official approvals to run operations.
4. Official building certificate about safety and appropriateness for the industry.
5. Contract with any service provider including food services, transportation, agents.

Training:

1. Documentary evidence of workers training on occupational health and safety.
2. Documentary evidence of training, consultations and informative sessions held for members of a producer organization.
3. Workers and management training calendar.
4. Documentary evidence of workers qualification for those dealing with dangerous. machines, electrical installation and any other activity that requires specific training due to the level of risk.

Records and reports:

1. Risk assessment for safe, healthy and hygienic working conditions.
2. Action plan for safe, healthy and hygienic working conditions.
3. Documentary evidence of updated contributions to social insurance funds.
4. Occupational health and safety regulations applicable for the industry.
5. Documentary evidence of the election process of the health and safety committee.
6. Minutes of the health and safety committee meetings.
7. Documentary evidence of consumption, withdrawal and disposal of chemicals (including Material Safety Data Sheets – MSDS).
8. Official inspections conducted to ensure building and equipment safety, including date of validity and corrective actions if any.
9. Inspection reports, maintenance records, operating and safety instructions for:  Dangerous machines, including but not limited to lifts, electrical equipment, high-pressure equipment o Firefighting equipment (e.g. inspection tags on fire extinguishers) o Potable water at production facilities and dormitories o Health and safety for the facilities and dormitories including but not limited to temperature, noise level and lighting.

Performance Area -08

1. Personnel data files for all workers (including seasonal workers and workers hired using recruitment agencies).
2. Age-verification procedure.
3. Documentary evidence of training given to workers, management and human resources (e.g. list of attendees with signatures)
4. Procedure to avoid children exploitation.
5. Child labour remediation procedure.
6. Work contracts or agreements, including with recruitment agencies.

Performance Area -09

1. Documentation of all trainings given to young workers.
2. Risk assessment and related action plan with specific measures to protect young workers and young female workers.
3. Young workers overview records.
4. Young workers’ work cycle overview.

Performance Area -10

1. Employment contracts and/or posters where workers’ rights and obligations are displayed.
2. Recruitment and dismissal procedures and records.
3. Overview of subcontractors.
4. Overview of apprenticeships granted in the company.
5. Overview of seasonal workers.

Performance Area -11

1. Documentary evidence of trainings given to workers, management and human resources (e.g. list of attendees with signatures).
2. Documentary evidence on disciplinary procedures.
3. Employment contracts including those related to security personnel, cleaning and other services.
4. Documentary evidence on disciplinary cases and measures taken.

Performance Area -12

1. Environmental risk / impact assessment.
2. Map identification of water springs, rivers, lakes in the area of auditee activities.
3. Calculation of the necessary financial and personnel resources to comply with the minimum social and environmental requirements.
4. Valid certificates and environmental licenses.
5. Waste management plan.
6. Water management plan.
7. Environmental Management policies and procedures.

Performance Area -13

1. Business license.
2. Anti-corruption policy.
3. Corruption risk assessment.
4. Procedure for investigation and discouragement of unethical behavior.
5. Communications and trainings to promote and reward integrity.